Are you planning or considering having a wedding at Harvest Moon Pond and looking for hotels near Poynette, WI? Part of your wedding planning process includes ensuring your out of town guests have a place to stay near your wedding activities.
We’ve created this guide to assist you with all the details regarding room blocks, questions to ask & why they are important. Plus, we have done the research for you and included some of the best hotels near our Madison area wedding venue. We hope this information on room blocks & area hotels will help you in planning for your out of town guests so they can have a comfortable & convenient stay for your wedding festivities.
Before we get to our list of the best hotels near Poynette, let’s talk about room blocks and why they are important.
What Is A Hotel Room Block?
A hotel room block is a set of hotel rooms that has been set aside for your group or event at an agreed rate. The smallest room block typically starts at ten rooms.
Hotel blocks are extremely beneficial in that reserving hotel room blocks simplifies the process for you and your guests. You won’t have to worry where everyone is staying, how to set up transportation, and it truly can save you time & money.
When should I book my hotel block?
- Most couples get better rates when booking 12 months prior to their wedding day, but you will for sure want to book no later than 4-6 months in advance.
You will also want to consider the time of year and other events going on in the area. If you’re having your wedding on the same weekend as a Badger home game or larger event in Madison, the hotel rooms fill quickly. On the other hand, if you’re having a winter wedding or on a non- Badger game weekend, most places will be available & you can probably get away with blocking rooms four- six months before the big day.
Tips for booking a hotel room block 
- Determine how many rooms you’ll need.
- Book as early as possible- preferably 12 months in advance, but at least 4-6 months in advance
- Contact your preferred hotel.
- Negotiate for the best rates
- Ask about any perks- getting ready spaces, restaurant/bar on site, transportation included, early check in availability, rehearsal dinner space, etc.
- Be clear on your agreement- ask for an email to have written confirmation
- Ask when the deadline is for guests to book the hotel block and make a note on your calendar
- Get the word out to your guests
- Get a reminder out to guests about the room block deadline.
Informing guests about your hotel block
Once you have your rooms blocked, it’s time to get the word out to your wedding guests. Inform them as early as possible so they have ample time to choose and pay for a room. You can include your hotel block info on your save the dates, wedding invitations and wedding website. Below is a list of things to include when sharing hotel block information.
- Hotel
- Rates
- How to reserve a room- phone #/website
- Special code for discount or names on the room block
- Deadline to book hotel room
Best Hotels near Poynette, WI
Poynette, WI is located just 20 minutes north of Madison, WI and there are many options in the area, depending on what you are looking for. Below are some things to consider in choosing the best hotel for you or for a room block for your out of town guests.
- Proximity to the venue
- Nearby conveniences (shopping, dining, airport, etc)
- Rates
- Transportation options
- Breakfast included
- On site restaurant or bar
- Onsite rehearsal & dinner space available
- Other perks for the wedding couple
Recommended Hotels near Poynette
Harvest Moon Pond has partnered with a local hotel group to offer three wonderful hotel options just 20-25 minutes from our venue. They work closely with our couples to assist with room blocks, great room rates, transportation, and have some excellent incentives for the couple as well! For more information on room blocks, please reach out to Krystal Stoikes, Group Sales Manager at salesmgr.courtyard.madison@banyan-ig.com or 608-710-4902.
Other Recommended Hotels in the Area
The following hotels are located just off US-151 with easy access to shopping & several restaurants. Several of our couples and guests have enjoyed their stays at these locations. They all have an onsite restaurant and/or bar with the availability to host on-site rehearsal/dinners, gift openings or brunch following the wedding day. The State Capitol, Alliant Energy Center, and Dane County Regional Airport are about 15 minutes away. With easy access on the interstate, your guests will have no problems navigating to your Ceremony and Reception at Harvest Moon Pond.
Downtown Madison Hotels
Are you looking to give your guests a full Madison area experience? The following hotels are located in downtown Madison will wow your guests who want to take in the city of Madison on your wedding weekend.
Other Area Hotels
The following hotels are conveniently located just 8-10 miles from Harvest Moon Pond with easy access off Interstate 39/90. Their location works well for those coming from north of the Madison area as well. With easy access on the interstate, your guests will have no problems navigating to your Ceremony and Reception at Harvest Moon Pond. While these locations aren’t located in Madison, the perks would be closer proximity to the venue as well as a lower room rate.
Whether you are planning or attending a wedding at our venue, we hope this list of the best hotels near Poynette, WI was helpful for you as you plan your stay! If you are still considering booking our venue for your special day, check out our pricing information and then book a tour to visit our venue in person.
PHOTO CREDITS: Ali Lockery Photography, Theresa McGuire Photography
