To Help You Plan
Frequently Asked Questions
What is the rental fee and what does it include?
Please see the details found here for complete pricing and included items.
What is the building capacity?
200 guests including the wedding party for ceremony/reception. Our average weddings/receptions are typically 150 guests.
What dates are available?
Please see the available dates on our calendar here.
Is there a deposit? When are the additional payments due?
Yes. When the contract is signed, to secure the date, we require a 50% 1st payment. The final payment will be required 6 months prior to the event. We also reserve the right to request a credit card on file for any damages to the facility or grounds.
Do I need to schedule a tour or can I just stop by?
We kindly ask that all tours are by appointment only. You can request a tour here.
How many times can I visit the venue before my wedding date?
Our open house events are designed for couples who have already booked their event at Harvest Moon Pond. We host them 4 times a year and you are welcome to attend as many as you want. Open house dates and the RSVP form can be found here.
What is the average budget of a couple getting married at Harvest Moon Pond?
That is a great question! In general, we believe the average budget of a couple getting married at Harvest Moon Pond is between $20,000-$25,000 for all wedding expenses (venue, food, dress, DJ, photographer, etc.). We have had some creative couples with smaller guest lists host beautiful weddings in the $10,000 – $15,000 range on Sundays and we have had several lovely events here spending significantly more than the average.
Catering & Bar Questions
Is there a food and beverage, or guest count minimum?
No. Many venues have minimums because they make a 10 – 15% commission from the caterer based on how much you spend on food and drinks. We choose NOT to make a commission because we want our food and beverage options to be as elegant or affordable as your budget allows, and therefore we don’t have a food and beverage or guest count minimum. Some caterers may have a reasonable minimum for specific dates.
Do we have to utilize the caterers on your list?
Yes, but please see the question and answer above. Initially we allowed outside catering, because honestly most venues don’t and we didn’t understand why! It seems like a great benefit to allow outside catering. The truth is, after 1.5 years of allowing any caterer under the sun to cater here, we realized that is not a workable business model if quality food and a quality experience is important to our couples and their guests. Some caterers were amazing, but some were clearly in it for the money and not the couple (like when we asked, do you help with XYZ and the caterer responded “they didn’t pay for that.” Once you get to know us, you’ll know that attitude doesn’t sit well with us.) We had issues with caterers showing up hours late and unprepared. We had caterers run out of food. We had caterers who routinely sent inexperienced teens to be the event staff. Although we had many great experiences with caterers who were new to us, when it was a bad experience it was really bad, for us, the couple, and their guests.
We selected the caterers on our list after working with them on several occasions and because we thought they had good food, good service, they had very affordable options along with a variety of upgrades, and honestly because we thought they were nice people. Don’t discount the fact that all of the vendors that you choose you’ll work with a lot leading up to the big day. It’s important to actually like your vendors and know they care. All caterers must be licensed and insured and the caterer must sign our catering contract & provide a copy of insurance 3 months prior to your wedding date.
How much should we expect to spend on catering?
It is definitely possible to have a delicious meal for 150 – 175 people for under $5,000 with several of our caterers. Less for a smaller group, more for heavy food. (Disclaimer: we are sure you could spend more than this if you want to, but if you’re looking for awesome budget-friendly options, they definitely exist with some great caterers.)
What are our bar options at Harvest Moon Pond?
At Harvest Moon Pond, you are allowed to bring in your own beer & wine in 2021. This often is one of the biggest cost savings for our couples since they can determine their own budget. You must provide licensed bartenders for your event. Many of our caterers can offer this service to include with your catering contract also. We also have a list of bartending services that you can hire if you choose a caterer that doesn’t offer that. We realize there are many wonderful options out there to meet different budgets. We can also provide you with a list of caterers we love to work with and who are familiar with our space if you are looking for guidance. All bartenders must be licensed and insured and the caterer must sign our catering contract & provide a copy of insurance 3 months prior to your wedding date. Inquire regarding changes for 2022 and beyond regarding bar options.
Will there be another wedding the same day?
No. You will have exclusive use of the venue for your wedding day. Harvest Moon Pond wants to ensure that each couple’s event is special and receives our full attention.
Are there overnight accommodations nearby?
Yes. There are also many hotel options within 10-20 miles. See a list here.
How many cars will your parking lot accommodate?
What are the table options?
We have beautiful farmhouse tables on the main floor of the venue in addition to the head table that can seat up to 15. The main floor seats 120 guests. The upper loft has 5 foot round tables and can seat an additional 96 guests. Our barn is an open concept and the loft is open to the lower level. The max capacity is 200, so the layout can vary per level depending on your desires.
Do you provide table linens, cups, silverware, etc?
No. Harvest Moon Pond provides an awesome venue, tables, wedding chairs, and yard games for the allotted amount of time. Linens and other items can be rented through an outside vendor, but are NOT included in the rental fee. We suggest renting linens for tables in the loft, but most couples choose to not use linens on the farmhouse tables as they are beautiful uncovered.
What happens in case of rain?
In the case of inclement weather, an indoor ceremony can be held in the loft with up to 200 guests.
We plan to have our ceremony offsite or only plan to have our ceremony at Harvest Moon Pond. Does your fee change?
Because we only host one event per day, our fee structure remains the same whether you hold your ceremony, reception, or both onsite.
Do you allow dogs on-site to play a part in our wedding day?
We are dog friendly, with some specific stipulations. Dogs are allowed (only with pre-approval by Stephanie) at the ceremony and pictures. Animals, other than service animals, are NOT allowed under roof or near food. Dogs must be on a leash and someone must be responsible for them other than the bride and groom.
What form of payment does Harvest Moon Pond accept?
Our preferred form of payment is check.
My preferred dates are unavailable. Do you have a cancellation waiting list?
We do not keep a cancellation waiting list because cancellations are unpredictable. As soon as a date does become available we will update it on our calendar here.
What time will I have access to the venue to decorate?
You will have access to the venue at the time listed on your contract, not earlier. Please plan accordingly!
Do you include a “wedding day coordinator?”
Unfortunately, if you’re trying to compare venues “apples to apples” we feel like this is a tricky question. Our answer is no. We think it’s possible for the job duties of a “day-of wedding coordinator” to mean something different to you than it does to us, and the last thing we want is the opportunity for miscommunication. However, we do have a team leader here before you arrive onsite who stays with you throughout the duration of your big day. This member of the Harvest Moon Pond team is there to help you however they can (answer questions from your vendors and direct them as necessary, etc.) Their goal is to do everything possible to help your day go smoothly and ensure your day is as stress-free as possible! (But we still don’t consider them a day-of wedding coordinator.)
What time do you suggest we start the ceremony?
We suggest starting Friday & Saturday weddings between 4:30- 5:30 pm, and Sunday weddings at 4:00 pm. Please consider the time of the year for first look photos and the time the sun sets.
If we choose the one day option, will we be able to access the location early to rehearse our ceremony?
If you elect the one-day rental, our venue will likely be reserved by another couple the night before. For that reason, one-day rentals should plan for an offsite rehearsal. You are also welcome to bring anyone who would feel more comfortable understanding the venue (such as your officiant, or any little ones in the wedding party) to one of our monthly open houses.
Can we have fireworks on the property?
Fireworks are not permitted. This includes sparklers. We don’t want to scare the neighbors/farm animals and we want to keep the fire department happy!
What time does the music need to end?
Music on Friday’s/Saturday’s must conclude by 11 p.m. to ensure that you, all of your items, and all of your vendors are off-property by midnight. Music on Sunday’s/Weeknights must conclude one hour before contract end time.
We are using a rental company. Can they drop items off or pick them up outside of the rental period?
Because we host many events each week, all deliveries must happen during the standard rental period. Please advise your vendors of this policy.
Can we get married somewhere else at the venue other than under the willow trees, on the concrete patio or the inside loft?
One of the great things about Harvest Moon Pond is the view and the level ground! Unfortunately, because our electrical hookups for microphones/speakers are located near the barn and our ceremony chairs are stored in the barn, there isn’t another area that is suitable for a ceremony. All ceremonies do need to take place under the willows/on the patio, or at another venue/church of your choosing offsite. We have 3 ceremony locations to include the inside loft, patio, & under the willows.
Are candles allowed?
Yes, candles are allowed as long as the flame is completely contained in a glass candle holder. They are also only allowed on the tables and NOT around the exterior of the barn, the stairs, etc. due to the old barn wood. Tapered candles and any type of hanging candles will not be allowed for safety reasons. Many couples use battery operated candles which are a great option.
How far in advance do you need our final headcount?
How do I obtain a marriage license?
Please check your County Clerk of Courts Office for the required fee amount & documents needed.
The couple must apply together and in person. If either applicant lives in Wisconsin, they must apply in the county where one or both of them have physically resided for at least 30 days prior to the date of application. The license may then be used to marry in any county in Wisconsin. If both applicants live out of state they must apply in the county where the ceremony will take place.
Application is made at least six full calendar days before the license may be issued, but not more than 30 days prior to the wedding. You must then use your license within the next 30 days. A waiver of the waiting period may be granted for an additional fee of $25 if there are extenuating circumstances. (ex. Bride and/or groom live in another state and coming here to marry)
When you apply, you will have to tell them the date and location of the ceremony (the county and city, town or village the ceremony will take place in). In addition, they need the officiant’s name, address and phone written on paper. (Harvest Moon Pond is located in Poynette, WI and in Columbia County)
Setup and Day-of-Event Questions
What is the event clean-up process?
Harvest Moon Pond staff will handle all standard clean up and trash removal throughout and following the wedding reception. All decor, gifts, personal belongings must be removed from the venue by the end of your contract time.
Can we take photos around the property on our wedding day?
Sure! Just ask us and we would be happy to make recommendations. Be sure to check out the map in our client portal.
Can we nail decorations to the walls or hang things like streamers or lanterns from the beams?
Since our barn was built in 1865, we want to preserve the history and do not allow for additional nails. We will have areas where hooks are already placed that you are welcome to use for any additional decorations. We hope that you will find them beautiful without any extra work!